Payroll Specialist

Payroll Specialist

Position Summary

Seeking a detail-oriented Payroll Specialist to support payroll operations for a large, multi-state workforce. This role will be responsible for processing payroll, auditing payroll data, supporting tax and garnishment activities, and serving as a resource for employees and internal stakeholders on payroll-related matters. There is potential for this position to convert to a full-time role or be extended based on business needs.
Key Responsibilities

• Process biweekly and monthly payrolls for approximately 1,200 to 2,000 employees across multiple states.
• Review and reconcile payroll earnings, deductions, taxes, and other payroll-related transactions to ensure accuracy and compliance.
• Generate payroll audit reports and provide reconciliations for management review and approval.
• Partner with management to ensure employee timecards and worked hours are approved in accordance with payroll deadlines.
• Enter and maintain payroll data, including adjustments, corrections, and reclassifications.
• Process off-cycle, manual, and on-demand payments as needed.
• Execute and validate EIB (Enterprise Interface Builder) data loads.
• Run, monitor, and audit payroll integrations to ensure accurate data transfer.
• Maintain payroll tax and payment elections, conducting regular audits to ensure compliance.
• Process W-2 corrections and payroll tax adjustments as required.
• Set up and maintain garnishments, tax levies, and other withholding orders.
• Coordinate payroll check and pay statement distribution when necessary.
• Manage payroll case management activities and payroll help desk inquiries.
• Respond to payroll-related questions from employees, Human Resources, Benefits, and management.
• Participate in special projects and additional payroll initiatives as assigned.

Qualifications

• Minimum of 2 years of corporate payroll processing experience.
• Working knowledge of payroll practices, including overtime calculations, tax withholding, and payroll compliance.
• Strong analytical, problem-solving, and mathematical abilities.
• Proficient in Microsoft Excel and Microsoft Word.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong verbal and written communication skills.
• Demonstrated commitment to customer service and employee support.
• Ability to work independently while also collaborating effectively within a team environment.
• Capable of meeting strict deadlines in a fast-paced payroll environment.
• Willingness to work overtime as needed during payroll cycles and peak periods.
• Must be available to work in-office during training and thereafter as business needs require.

Contract-to-Hire Potential: This position offers the possibility of extension and/or conversion to a full-time permanent role based on performance and business requirements.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.