Land Records Specialist

Job Summary – Responsible for collecting, processing, preparing, scanning, boxing and routing of physical items received through the mail in Nature 3 and through interdepartmental delivery.  Responsible for indexing, routing and quality control of electronic documents generated.
  % of Time Major Responsibilities 5%

• Processing incoming documents

5%

• Preparing physical documents to be scanned

10%

• Scanning physical documents

50%

• Indexing & Quality assurance of digital scans

25%

• Processing document to route electronically

5%

• Other responsibilities

Job Duties

• Provides support for Uncon Land & Land Services which may include preparing, processing, digitizing, routing, tracking and/or archiving physical documents and routing, tracking and/or indexing digital documents in the enterprise content management system.

 
Work Complexity

• Must be well organized and able to prioritize multiple requests and tasks
• Identify potential software upgrades/enhancements/break fixes
• Must have good communication skills; Listens and communicates effectively, with full disclosure of pertinent facts and information; communication is clear, direct and concise; maintains confidentiality; keep the appropriate parties informed. 
• Actively seeks to develop and understand business and technical vocabulary germane to petroleum industry Land functions

 
Decision Making

• Consult with Manager/Lead when dealing with non-routine problems
• Escalate issues that need to be resolved by corporate land
• Work with reasonable direction from Manager/Lead
• Identify new processes and procedural changes to address needs or changes expressed by Manger/Lead
• Identify need for additional support for special projects/surges in workload
• Cognizant of and effectively utilizes new and alternative approaches and techniques in the business/technical environment.  Developing ability to overcome obstacles when executing projects and successfully brings issues to conclusion in a timely manner.

 
Working Relationships

• Work closely when needed with Land/ Land Services teams processing documents

 
Supervision

• Work with moderate supervision

 
Required Knowledge, Skills and Abilities
 

• Skilled use of Microsoft Office products including Word, Excel and Outlook
• Has the ability to apply knowledge to address/resolve issues of moderate scope and complexity.  Demonstrates general working knowledge of business principles, industry practices and system standards.
• In-depth knowledge of all land data types
• Ability to search various internal and external database systems to identify legacy data and/or data that has not been uploaded to an ECM
• Must be familiar with the databases used by regulatory agencies, DrillingInfo and other online databases—such as county digital record sites

 
Education

• High School diploma or equivalent certification

 
Experience

• 1 year clerical / general office experience required Good clerical skills with an aptitude for detailed and precise work.  / Five years administrative support experience in oil and gas Land and/or Oil and Gas experience preferred

 
Skills/Certifications - Basic knowledge of Microsoft Office products including Word, Excel and Outlook
Work Environment

• Able to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl
• Able to lift/move up to 25 pounds on regular basis, and occasionally lift/ move up to 100 pounds
• Specific vision abilities include close vision, distance vision, and color vision
• Able to deal with wet and/or humid conditions and extreme heat/cold

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.