Admin Assistant

What You’ll Do

• Prepare and organize reports for budget forecasting, volume tracking, overtime, and other operational needs.
• Manage office correspondence, process invoices, and maintain accurate filing systems.
• Order equipment and supplies to keep operations running smoothly.
• Maintain safety handbooks and assist with compliance assurance.
• Ensure timesheets are accurate and submitted on time.
• Coordinate employee training schedules and travel arrangements.
• Serve as a welcoming point of contact at Reception when needed and route calls appropriately.
• Support facility upkeep and assist with special projects as assigned.

What We’re Looking For

• Education: High School Diploma or equivalent.
• Experience: Minimum 2 years in an administrative or office support role.
• Skills: Proficiency in Microsoft Office (especially Excel), strong organizational and multitasking abilities, and excellent attention to detail.
• Attributes: Analytical thinker, proactive problem solver, and effective communicator who can interact confidently with internal teams and external partners.

Additional Requirements

• Valid driver’s license with a clean abstract.
• Ability to pass background checks and comply with drug and alcohol policy, including pre-employment D&A testing.
• Satisfactory professional references.
• Must be authorized to work in the U.S. (visa sponsorship not available).

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.