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Invoice Specialist

Anchorage, Alaska, United States

Sector:

Posted: 1/29/2024

Ref: BH-259013

Assignment Scope: Key Roles and Responsibilities:
•           Manage invoices received and service entries and routed through the SAP payment processes, audit and verify invoices, including verifying invoice details, approval signatures and appropriate cost codes.  Route invoices to appropriate invoice reviewer or approver, as needed.
•           Assist invoice reviewers / approvers with invoice processing issues.
•           Effectively communicate with Business Partners, Supply Chain Professionals & Suppliers in the area’s of POs, OLAs, invoice processing, eCommerce enablement, vendor master, master data, etc. (Invoice Specialist does)
•           Develop working knowledge of agreements and contracts, as well as provide rate validation for them.
•           Complete invoice reconciliation audits with vendors as assigned
•           Complete rejection and resubmission monitoring; provide guidance to vendors where required
•           Address general vendor and internal queries
•           Monitor invoices in header error
•           If requested, train team and new employees on process
•           Provide Company errors resolution on invoices
•           Lead internal training sessions for invoice reviewers and approvers
•           Complete daily monitoring of unapproved invoice due dates; follow up with reviewers and approvers to ensure on-time payments
•           Participate in team meetings
•           Address special projects as requested or
•           Monitor COPeInvoicing and Actian enablement on new vendors setup
•           Effectively communicate instructions to vendor on new electronic enablement process
•           Resolve GR/IR, PO’s, ERS and Invoicing Plan and Invoice payment status inquires

Qualifications

 Required
•           SAP experience essential
•           Excellent Customer Service Skills
•           Ability to work autonomously in a client focus, team environment
•           High attention to detail
•           Strong verbal and written communication skills
•           Strong time management skills

Preferred
•           Bachelor’s Degree
•           3-5 years’ experience related to Accounts Payable, Contracts, Finance or related field
•            Excel spreadsheet intermediate to advanced

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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