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Administrative Assistant III

Anchorage, Alaska, United States


Posted: 11/9/2023

Ref: BH-252097

Seeking candidates for an administrative assistant role to perform a variety of office and functional support duties including but not limited to meeting scheduling, daily and weekly reporting, onboarding support, maintaining files, records, and documents in electronic or paper form and general administrative duties. As part of the organization, you will support a large group where friendly customer service focus with strong organizational skills will be necessary.

Responsibilities include:

• Manage floor office supplies, office moves, prepare travel and expense reports, and distribute mail

• Assisting with Wells dashboard and weekly report documentation

• PowerPoint slides and transcription

• Prepare and maintain "on-boarding" materials for incoming employees including office procedures, ergonomic evaluation, desk and office equipment, arranging initial safety training, badging, and other support as appropriate
• Prepare and distribute Wells Field wide site materials for new projects as required

• Coordination, logistics and hospitality for all external visitors to the floor

• General floor admin duties such as securing calendars, managing facility work order requests

• Coordinate community service events and other company functions for supported

• Provide back-up coverage on an as-needed basis for other Administrative Assistants

• Other projects and/or ad hoc requests as they arise

Qualifications - External Basic/Required:

• Must be legally authorized to work in the United States as a U.S. citizen or national, or an alien admitted as a permanent resident,
refugee or asylee

• Experience as an administrative assistant or equivalent support role

• Proficiency in Word, Excel, Outlook and PowerPoint


• Basic knowledge of SAP
• Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what is right

• Builds effective solutions based on available information and makes timely decisions that are safe and ethical

• Builds positive relationships based on trust and seeks collaboration across organizational boundaries to achieve goals

• Listens actively and invites new ideas for shared understanding, then influences and acts to drive positive performance and
achieve results

• Drives thoughtful and pragmatic change, encourages innovative thinking and continuous improvement, and models adaptability
through resourcefulness, flexibility and positivity

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

Apply now