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Administrative Assistant

Horseheads, New York, United States


Posted: 3/21/2024

Ref: BH-264012

 A major oil and gas operator is looking for an Administrative Assistant to support operations in Horseheads, NY on a M-F schedule working 8 hrs a day, 40 hrs a week. This is a 12 month contract opportunity with the potential for extension or permanent hire.

  • Managing and maintaining schedules, appointments and travel arrangements (Book flight tickets, arrange for accommodations and reserve car rentals) and arranging accommodations and logistics for visitors
  • Document management - Filing and retrieving documents and reference materials
  • Basic accounting activities including invoice processing and cost management support
  • Preparing correspondence, communications, reports, documents and presentations
  • Arranging and coordinating meetings and events
  • Recording, transcribing and distributing minutes of meetings
  • Assisting department with proper expense reporting procedures
  • Maintaining department vacation requests for internal reconciliation and use
  • Assisting with booking and preparing video conference rooms
  • Assist department with proper use of conference room reservation system
  • Assist department with proper requests for IT/logistic needs
  • Must be legally authorized to work in the US for any US employer
  • A minimum of a high school diploma or equivalent
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite, basic SAP preferred
  • Knowledge of standard office administrative practices and procedures
  • The ability to maintain confidentiality
  • High degree of organizational and planning skills
  • Excellent written and communication skills
  • Information gathering and information monitoring skills
  • Judgment and decision-making ability
  • Initiative and flexibility
  • Attention to detail and accuracy
  • Good telephone etiquette
  • Excellent customer relations and people skills
  • 5+ years of experience providing administrative support
  • English

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

Apply now